![]() You can find this option by right-clicking a meeting or event in your calendar. In the Microsoft Teams desktop app, navigate to the “add required attendees” option. Step One: Navigate To “Add Required Attendees” You can follow these simple steps to add them to your meeting. To invite people from outside your company, you’ll need their email addresses. ![]() Participants do not need a Teams license to join and participate in the meeting. When you’re using Microsoft Teams, you can invite people from outside of your organization to your upcoming meetings and events. However, since Teams is often used to communicate within organizations, many Teams users have questioned whether it’s possible to invite people from outside their organization to meetings. ![]() When you schedule a Microsoft Teams meeting, you’ll be able to select participants to invite and share the meeting with appropriate channels. Inviting People To Microsoft Teams Meetings You can also select a category when scheduling a meeting via Outlook. You can then select the “categorize” option and pick a color. To assign a category to a meeting, right-click the event in your Outlook calendar. It’s also important to note that categories can only be applied to channel meetings, which are meetings shared with channels. Luckily, your Teams calendar is automatically synced with Outlook.Īs we explained earlier, you can schedule Microsoft Teams meetings via outlook. This is the same as assigning categories to meetings in Microsoft Outlook.Ĭurrently, this feature is only available via Outlook. When scheduling Microsoft Teams meetings, you can color code your meetings with categories. Assigning Categories To Your Teams Meetings When you’ve added these details, you can select “done” to schedule your meeting. You can also include a description of the meeting. You can set a meeting start and end time, allowing participants to add it to their calendars. Once you’ve added participants and shared your meeting in appropriate channels, you can edit the meeting details. This step is optional and can be skipped. People in these channels will be able to see your meeting and join it via the channel. ![]() If you want to share your scheduled meeting with a channel, you can select the channels with which you’d like to share the meeting. Step Four: Share Meeting To Channels (Optional) However, you can also share the meeting in Teams channels, which we’ll outline in the following step. You can select people you’d like to invite to the scheduled meeting. You will now be prompted to add participants to your meeting. You should click this open to schedule a meeting. With the calendar open, you’ll see a “schedule a meeting” option on the top right side of your device’s screen. Once you’ve logged into the Microsoft Teams app, you should open the in-app Calendar, which can be found at the bottom of the app. However, the app is free to install and use, which means nobody will miss important meetings. You’ll need to have the official Microsoft Teams app installed on your device to schedule a meeting with these steps. If you’re using Microsoft Teams on an iOS or Android device, you can easily schedule a Teams meeting from your smartphone. How To Schedule A Microsoft Teams Meeting (Mobile) You’ll see a “New Teams Meeting” option, allowing you to schedule a meeting in Outlook easily. This option can be found on the Outlook desktop app in the “Home” tab. Of course, this means you can schedule a Teams meeting via Outlook. When you schedule a meeting in Microsoft Teams, it will appear in Outlook – and vice versa. Once you’ve created the meeting, you’ll be able to add more participants. Selecting this option will prompt you to schedule a meeting with the group members. If you’re in a Teams chat with people you’d like to schedule a meeting with, you can select the “schedule a meeting” option inside the chat. You can also use the “Scheduling Assistant” feature to find a meeting time that suits all participants. Once you’ve given your meeting a title, you’ll be able to invite people and add meeting details. Selecting the “New Meeting” option will prompt you to schedule a meeting. On the desktop Teams app, the Calendar can be located on the left side of the screen. Schedule A Teams Meeting Via The Calendarįirstly, you can schedule a Teams meeting via the Calendar. Here are three ways to schedule a Teams meeting via the desktop app. You’ll also be able to add a description to the event, add multiple participants to the meeting, and share the meeting in any appropriate Teams channels. When scheduling a Teams meeting, you can select the start and end times. There are a few different ways to schedule a Microsoft Teams meeting on the desktop app. How To Schedule A Microsoft Teams Meeting (Desktop)
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